Note: The Send Permissions can be configured on the Mail-Enabled Public Folder only.
With the Send Permissions granted to a mailbox/distribution list user, they can send messages on behalf of or as the Mail-Enabled Public Folder in which you configure these permissions.
You can configure the following Send Permissions in the Public Folder:
- Send On Behalf Of – Mailbox/Distribution List user is able to send messages on behalf of the Public Folder.
- For example, you configure the Mail-Enabled Public Folder 'B' to grant the Send On Behalf Of permission to some mailbox/distribution list User 'A'. The User 'A' sends a message. In the 'From' field of the message will appear: User 'A' On Behalf Of Public Folder 'B'.
- Send As – Mailbox/Distribution List user is able to send email messages as the Public Folder. With the Send As permission, the recipients of a message cannot identify whether the message was sent by the Public Folder or another user that has been granted the Send As permission.
- For example, you configure the Mail-Enabled Public Folder 'A' to grant the Send As permission to some mailbox/distribution list User 'B'. The User 'B' sends a message. The message will appear as if it was sent by the Mail-Enabled Public Folder 'A' (the 'From' field will indicate: 'Mail-Enabled Public Folder 'A'). Recipients will not be able to identify that actually that message was sent by User 'B'.
- One Mailbox/Distribution list user can be granted with one of these permissions only.
To configure the send permissions on the Public Folder, follow these steps:
- Go to Exchange > More Services > Public Folders.
- Select the Public Folder to configure the permission for.
- Move to the Permissions tab and the Send Permissions sub-tab. The list of mailboxes and distribution lists granted the send permissions on this Public Folder opens.
- Click on the Add button.
- Select the respective send permission from the drop-down list opposite the name of a mailbox/distribution list you want to grant that permission to.
- Click Submit to save settings.
As a result, selected mailbox and/or distribution list users appear in the list of ones with granted Send Permissions for the Public Folder.